The Agency Pain
Meetings happen every day, but turning transcripts into clear, assigned action items is slow and messy. Someone has to read notes, copy tasks into a sheet, and email follow-ups. It’s tedious, error-prone, and often delayed.
The Solution
This workflow acts like an AI meeting assistant. It takes meeting transcripts, extracts every real action item using AI, organises them by category, logs them into Google Sheets, and sends a polished follow-up email automatically.
How It Works
- Capture: Meeting transcripts and metadata (date, link, title) are collected from a form submission.
- Process: AI analyses the transcript in parts, extracts all business action items, categorises them, and structures them cleanly.
- Action: Tasks are added to a Google Sheet, and a formatted HTML summary email with action items is sent to stakeholders.
Prerequisites
- n8n
- OpenAI API key
- Google Drive
- Google Sheets
- Email (SMTP or n8n Email node)
The Impact
- Saves hours of manual note-taking after every meeting
- Ensures zero missed action items
- Delivers consistent, professional follow-up emails every time
Implementation
You can download the Blueprint file using the button on this page to get started immediately.
Need Customisation?
This blueprint handles the basics. If you need a custom version tailored to your specific agency stack, book a consultation with us here.